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Corporate ground transportation across Seattle and the Puget Sound, run as an account rather than a series of individual bookings. One point of contact, consolidated monthly invoicing, cost centers captured at booking, and the documentation your procurement team is going to ask for before any of it starts.
Commercial automobile liability, above personal auto and rideshare policy levels.
Staffed every day of the year and reachable by phone, not by ticket queue.
Consolidated and itemized by ride, allocated to cost centers captured at booking.
A named account contact rather than whoever picks up general dispatch.
01 — The account
Most organizations start by letting people expense whatever ride they found. It works until it does not — until an executive is stranded at 5:40 a.m., until finance asks who approved eleven separate vendors, or until legal asks what insurance was carried on a ride the company paid for.
A named person who knows your travel patterns, your executives' preferences, and which requests are urgent — rather than re-explaining the situation to general dispatch each time.
One itemized monthly invoice instead of dozens of card charges and expense reports. Rides allocated to cost centers, departments, or project codes captured at the time of booking.
Executive assistants, travel coordinators, and team leads configured to book on behalf of travelers, with bookings attributed correctly regardless of who placed them.
Account holders are covered first when capacity tightens — pre-dawn departures, holidays, conference weeks, and the days when everyone in the city needs a car at once.
The same chauffeur assigned to your executives wherever scheduling allows, which is a continuity and privacy benefit as much as a comfort one.
Certificates of insurance, licensing documentation, W-9, and supplier forms provided on request — before onboarding stalls rather than after.
02 — Opening an account
There is no application fee, no minimum commitment, and no contract term required to begin.
Email info@nwcarservices.com or call 206-747-0485 with a rough outline: where people fly from, who visits, which teams book, and roughly how often. We confirm coverage and propose a structure. Fifteen minutes is usually enough.
Certificates of insurance, commercial licensing documentation, W-9, and any supplier or vendor forms your organization requires. We send these proactively rather than waiting to be asked, because this is where most vendor onboarding stalls.
We set up authorized bookers, cost centers or billing codes, invoicing cadence, and escalation contacts, along with any standing preferences — default vehicle classes, preferred chauffeurs, cabin preferences for named executives, and recurring reservations.
Bookings begin through your dedicated contact. After the first period we review how it is running and adjust — because the structure agreed on a call rarely survives contact with a real quarter without some tuning.
Corporate inquiries go directly to account management rather than into the general booking queue. Include your organization, rough travel pattern, and any procurement requirements you already know about.
We respond to account inquiries within one business day, and usually much sooner.
03 — Service lines
Everything below runs against the same account, the same invoice, and the same point of contact.
| Service line | Typical structure | Vehicle | Notes |
|---|---|---|---|
| Executive airport | Point-to-point | Sedan or SUV | Flight-tracked to SEA, BFI, and PAE with curbside baggage claim pickup |
| Client and visitor | Point-to-point | Sedan or SUV | Booked by the host, billed to the host, invisible to the guest |
| Roadshows | Hourly as directed | Sedan or SUV | Chauffeur held for the duration, waiting between meetings |
| Conferences and offsites | Group quote | Metris or Sprinter | Multi-vehicle, arrivals timed together under one contact |
| Team and shuttle loops | Hourly or recurring | Sprinter | Repeating loops for events and multi-day programs |
| Standing reservations | Recurring | Any class | Weekly schedules and commutes that do not need rebooking |
| Cruise and long distance | Point-to-point | Any class | Pier 66, Pier 91, Portland, and Vancouver BC quoted by route |
04 — Billing and administration
Because every fare is quoted upfront using starting-from rates that adjust for distance and vehicle class, the invoice total is knowable before the ride happens. There are no meters and no surge multipliers to explain to finance after the fact, and nothing appears on an invoice that was not agreed at the time of booking.
05 — Compliance and vendor onboarding
Vendor onboarding is where good intentions go to stall. We keep the documentation current and send it without being asked twice.
06 — Duty of care
Duty of care is the obligation an employer carries for employees travelling on its behalf. It is easy to overlook in ground transportation and difficult to defend after the fact.
A pre-arranged, commercially licensed operator with a documented relationship — rather than whichever independent driver an app matched to an employee two minutes before pickup.
Background-checked and licence-verified at hire, with driving records monitored on an ongoing basis throughout employment.
$1M or greater commercial automobile liability applying to every ride, with certificates available for your records.
A phone number answered by a person, 24 hours a day, who can reach the chauffeur directly and reroute or replace a vehicle.
The vehicle and chauffeur are assigned and confirmed in writing before travel, so availability is not a variable on the morning of a critical departure.
Chauffeurs trained to treat passenger identities, destinations, and in-vehicle conversation as confidential — relevant for candidates, diligence, and sensitive travel.
07 — Vehicles
| Vehicle | Passengers | Bags | Typical corporate use |
|---|---|---|---|
| Lincoln MKT | Up to 3 | 3 | Executive transfers, client pickups, quiet cabin for calls |
| Chevrolet Suburban | Up to 6 | 6 | Small teams, visiting delegations, presence for senior guests |
| Mercedes-Benz Metris | Up to 7 | 6 | Team movements and offsite groups |
| Mercedes-Benz Sprinter | Up to 14 | 14 | Conference shuttles, event loops, whole-team transport |
Groups larger than fourteen are coordinated across multiple vehicles under a single quote. See the full fleet.
08 — What is included
Everything on the right is disclosed at the time of quoting. Nothing appears on an invoice that was not agreed before the ride.
09 — Corporate questions
Email info@nwcarservices.com or call 206-747-0485. The process is an initial conversation about travel patterns and volume, provision of insurance and licensing documentation for vendor onboarding, configuration of authorized bookers and billing codes, then first bookings against the account with a dedicated point of contact.
A dedicated account contact rather than general dispatch, consolidated monthly invoicing, cost center and billing code allocation, itemized reporting for expense and finance review, preferred chauffeur assignment on request, priority availability, roadshow and multi-stop coordination, and certificates of insurance for vendor onboarding.
Yes. Certificates of insurance, commercial licensing documentation, W-9, and standard supplier forms are provided on request. We carry commercial automobile liability coverage of $1M or greater, above personal auto and rideshare policy levels.
Accounts are invoiced on a consolidated monthly basis rather than charging individual cards per ride. Rides can be allocated to cost centers, departments, or project codes captured at booking, and invoices are itemized by ride with the detail finance teams need for reconciliation.
Yes. Authorized bookers are configured at account setup, so executive assistants, travel coordinators, and team leads can book on behalf of travelers. Bookings are attributed to the correct cost center regardless of who placed them.
Yes. Roadshows are typically booked as hourly as-directed service with the chauffeur and vehicle held for the duration, waiting between meetings. Itineraries carry buffer in every leg, and dispatch stays reachable throughout the day as schedules move.
Yes. Multi-vehicle movements are coordinated under a single point of contact and a single consolidated quote, with arrivals timed together rather than staggered. Conferences, offsites, delegations, and recurring shuttle loops are handled this way.
No. Accounts are opened based on travel pattern rather than a volume threshold, and organizations booking regularly at modest volume still benefit from consolidated invoicing and a dedicated contact. There is no setup fee and no contract term.
Yes. Preferred chauffeur assignment is available to corporate accounts and honored wherever scheduling allows. For executives and sensitive travel, a familiar chauffeur is a meaningful privacy and continuity benefit.
Commercially licensed and background-checked chauffeurs with ongoing driving record monitoring, commercially registered and inspected vehicles, $1M+ commercial liability coverage, real-time flight tracking on airport transfers, 24/7 dispatch reachable by phone, and confirmed pre-arranged assignment rather than a driver matched at the moment of request.
Yes. Regular commutes, weekly schedules, and repeating itineraries are set up as standing reservations against the account, so they do not need rebooking each time.
The greater Puget Sound region including Seattle, Bellevue, Redmond, Kirkland, Renton, Tacoma, Everett, and Olympia, with service to SeaTac, Boeing Field, Paine Field, and both cruise terminals. Long-distance service to Portland and Vancouver BC is quoted on request, and there is no zone surcharge.
Accounts
No setup fee, no minimum volume, no contract term. Tell us how your people travel and we will propose a structure.
info@nwcarservices.com